Privacy Policy
Last updated: 10 November 2026
This policy explains which personal data MIF International Money Fair collects through mifevents.com, why, and what rights you have. We keep it short: we only collect what we need to organise the fair and handle your booking.
Who we are
The website and the fair are run by COINCHIQ BV, Slakweidestraat(O) 38F, 3630 Maasmechelen, Belgium, company number BE 0823.328.872. We are the controller of your personal data. For any privacy question, write to [email protected].
What we collect
When you register as an exhibitor (Main Show or Pre Show): your company name, the name and salutation of the contact person, e-mail address, phone number, postal address, country, VAT number, the names on the exhibitor passes you request, and the items you order.
When we check your VAT number: we verify it with the European Commission’s VIES service, which returns the registered company name and address. We store the result with your booking.
When you visit the website: our hosting provider processes your IP address and basic technical data to deliver the site and protect it against abuse and spam. With your consent we also collect usage statistics through Google Analytics (see the Cookie Policy).
When you e-mail us: your message and contact details, so we can answer you.
Why we use it, and on what basis
| Purpose | Legal basis (GDPR) |
|---|---|
| Processing your booking, sending the preliminary and final booking confirmation, preparing your passes and stand | Performance of a contract (art. 6(1)(b)) |
| Invoicing, VAT checks and keeping our accounts | Legal obligation (art. 6(1)(c)) |
| Protecting the website and forms against spam and abuse | Legitimate interest (art. 6(1)(f)) |
| Answering your questions | Legitimate interest (art. 6(1)(f)) |
| Website statistics | Consent (art. 6(1)(a)), which you can withdraw at any time |
We do not sell your data, and we do not send you marketing e-mails without your consent.
Who processes data for us
We use a small number of service providers. They only process your data on our instructions and under a data processing agreement.
| Provider | What they do | Where data is stored |
|---|---|---|
| Cloudflare | Website hosting, booking database, spam protection on forms, secure login to our admin | Booking database in the EU |
| Resend | Sending booking confirmation e-mails | EU (Ireland) |
| Website statistics (Google Analytics), only with your consent | EU and US | |
| European Commission (VIES) | Checking EU VAT numbers | EU |
| Hostnet | Our mailbox [email protected] | EU (Netherlands) |
Cloudflare, Resend and Google are US companies. Where data may leave the EU, this happens under the EU-US Data Privacy Framework or the European Commission’s standard contractual clauses.
How long we keep it
We keep booking data for 10 years after the fair, because Belgian accounting and VAT law requires it. Contact details from enquiries that did not lead to a booking are deleted after 2 years. Statistics in Google Analytics are kept for 14 months.
Your rights
You can ask us to see, correct or delete your data, to limit how we use it, to object to its use, or to receive it in a usable format. If you gave consent, you can withdraw it at any time. Send your request to [email protected]; we answer within one month. Some data we must keep by law, even if you ask us to delete it.
If you are not satisfied with how we handle your data, you can file a complaint with the Belgian Data Protection Authority (Gegevensbeschermingsautoriteit / Autorite de protection des donnees), Drukpersstraat 35, 1000 Brussels, www.dataprotectionauthority.be, or with the authority in your own country.
Security
The website runs over an encrypted connection. Bookings are stored in a protected database, and only MIF staff can open the admin, after a personal login with a one-time code.
Photos and video at the fair
During the fair we take photos and video for the website, social media and promotional material. Visitors and exhibitors may appear in them. If you do not want to be recognisable in published material, tell our photographer or write to [email protected], and we will remove or not use the image.
Changes
We may update this policy. The date at the top shows the latest version.